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How to create a booklet using Word Mac 2011

I’ve just upgraded to Microsoft Office for Mac 2011, and, according to Microsoft, it doesn’t include the previous functions to create a booklet. Here’s how to do it…

OK, I realise this is post is for a niche audience, but after spending 1.5 hours trying to figure this out, I thought I might as well save some others some pain.

I've just upgraded to Microsoft Office for Mac 2011, and, according to Microsoft (see below) it doesn't include the previous functions to create a booklet:

The Microsoft support team were quick in responding (thank you, Jess) – in fact, they responded before I finished this post! Here's a link to their workaround, or you can try my method, below.

For me, there were two challenges: 1. creating the booklet, and then 2. getting the pages to rotate correctly when printed.

Here's what to do:

1. Create your document in Word Mac 2011.

2. Click ‘File', then ‘Print', then click on the ‘PDF' button, and select ‘Create Booklet':

If you don't see the ‘Create Booklet' option, install this free plug-in (download here) – h/t Tom for this link.

3. The booklet will automatically open in Preview. You now need to ensure the following two finishing options are selected:

Don't choose ‘Booklet Options', ‘Long Edge (Left)', ‘Long Edge (Right)', ‘Rotate Print Data 180 Degrees' or any other combinations or options! Just choose ‘2-Sided Printing' and ‘Short Edge (Top)'. Also, make sure the page orientation is kept as portrait (and not landscape).

4. Press ‘Print'.

Hopefully I can save you the time I lost fiddling around trying to figure it out!

UPDATE

If you receive an error referencing ‘universal', visit this link to download a more recent version of the plug-in.

UPDATE

Unfortunately I'm unable to provide on-going support for queries relating to this function. For any questions, please contact Microsoft Mac Support.

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37 Comments

37 Comments

  1. Pingback: Tweets that mention How to create a booklet using Word Mac 2011 | Communicate Jesus -- Topsy.com

  2. chris

    December 18, 2010 at 9:27 pm

    okay…your post is somewhat helpful…

    I just made the big change to the mac, and though challenging (compared to a pc) I like it.

    I just tried to make a booklet, and using your way works well. thank you…

    my question, though, is how to do it will legal-sized paper?

    everytime I try, I get 2 pages (1 whole page) which is half empty on both sides and the print is so small, the congregation would need a magnifying glass to sing.

    Help!!!

    Thanks,
    Chris

    PS – Just to make sure, I’m making all of my Christmas programs on the PC – no need to overstress during this hectic season!

  3. Ben

    April 1, 2011 at 7:29 am

    Hello, This looks like a very promising option for printing booklets. I downloaded the Create Booklet app. When I ran it I got the following error, “The action “PDF Booklet” could not be loaded because it is not Universal.” it then send please ask the developer for a Universal version of the action. Any suggestions?

  4. K

    May 22, 2011 at 2:28 pm

    that’s really helpful! Thank you!

  5. Gabi

    May 26, 2011 at 1:07 pm

    Mine says “The action “PDF Booklet” could not be loaded because it is not Universal. Please ask the developer for a Universal version of the action.” HEEEELP! :c

  6. Steven Kryger

    May 26, 2011 at 1:39 pm

    I haven’t seen that error before. I’d suggest contacting Microsoft on Twitter – they’ve been very helpful for me.

  7. Gordy

    June 5, 2011 at 4:55 pm

    Hello there I keep getting this error when attempting to “create booklet”

    The application “PDF Booklet” could not be loaded because it is not universal.

    Please ask the developer for a universal version of the application

  8. Gabasham

    June 26, 2011 at 4:50 pm

    did you get any further with this? – my pdf booklet wont load either!

  9. Shawninch3

    July 6, 2011 at 12:09 am

    not compatible with snow leopard!! says same thing, not Universal. Help!! 

  10. Jim Burki

    August 26, 2011 at 6:04 pm

    I have a series of novels which I upload to the Internet, but like to have print copies for others to evaluate first.  Cheapest way is to print in booklet form, 2 up on letter size paper.  Local printing company is helpful as can be, but Mac lacks some of the basics existing on the Printer’s  PC.  Workaround.  Got “document statement” template from PC.  Copied material to this 8.5 x 5.5 inch template.  Take to Printer who is able to print booklet format on Xerox printer.

    My HP LaserJet P1505 won’t handle 2-up without reducing text size.

  11. Suzanne

    September 14, 2011 at 9:36 pm

    After installing the “Create Booklet” plugin and then following your directions, I received the popup message that it wouldn’t work because the plugin wasn’t in Universal. Ideas?

  12. Guest

    September 16, 2011 at 7:38 am

  13. Gorenzfamily

    November 16, 2011 at 5:10 pm

    I downloaded the plugin and now Word won’t open at all.  The message says I have to reinstall it.  Ug.

  14. Sarah

    November 27, 2011 at 11:30 am

    Absolutely brilliant…. saved me so much time and frustration!

  15. Andreana

    January 19, 2012 at 10:50 am

    Thank you!!!!!

  16. Wamblo

    January 24, 2012 at 11:50 am

    Thank you very much for posting this! It helped alot

  17. Anonymous

    January 31, 2012 at 6:00 am

    Thanks so much for this link, it was exactly what I was looking for!  🙂

  18. David Syner

    May 10, 2012 at 2:31 am

    2 questions. did you create the booklet in word before you changed it over to this booklet format? or did you create your booklet in preview? 
    Also where did you find this: under print or where? 
    3. The booklet will automatically open in Preview. You now need to ensure the following two finishing options are selected:
    thanks!

  19. Fannagreen

    May 30, 2012 at 12:36 am

     I, too, am wondering where the print selections are. Did you receive an answer?

  20. Ian Alwayn

    June 12, 2012 at 12:33 pm

    Hi – all seems to work fine, except once the booklet opens in Preview everything looks scrambled. I don’t get the options (2-sided printing etc) as you mention once the booklet opens in preview…please advise..!

  21. Minerva42

    August 2, 2012 at 12:42 am

    This has moved again. You can find the new version at 
    http://www.macupdate.com/app/mac/21068/create-booklet-pdf-service

  22. Apeboy

    March 19, 2013 at 10:53 am

    You just saved me hours!!!! (with a little help from the community below to get the link to the create booklet plug in) THANKS!!!!!!!!!

  23. Richard

    April 1, 2013 at 1:01 pm

    Hello, I still haven’t upgraded to the 2011 version and I use the 2008 version. You mention that the older version did have the booklet option but I do not find it. Could you please tell me where I can find the booklet option and how to use it in Word 2008? Thank you!

  24. Adrienne Mason

    April 27, 2013 at 6:10 am

    The ‘create booklet’ plug link does not work. Did it change internet locations or do you know of a different one that works?

  25. Daniel

    August 22, 2013 at 5:43 pm

    The plug in download link does not work any more

  26. Cindy Wagner

    October 31, 2013 at 6:06 am

    Hi, How do you find the “finishing options”? I’ve looked everywhere, it seems! I installed the plug-in easily and my book reformatted and shows up in Preview just fine. Thanks for posting!

  27. Jed

    November 22, 2013 at 9:59 pm

    Thanks. The plug-in is just what I needed both for the candle service and the Book of Families. Jed

  28. Sandy Corry

    December 28, 2013 at 3:14 pm

    Thank you SO much. I got a wonderful result. God bless you.

  29. Rhonda

    September 16, 2014 at 6:24 am

    I am trying to print a 4 page doc with 2 pages on each side of tabloid paper… I could swear that I had read how to accomplish this on your site last year. I have a mac with word 2011. Does that sound familiar ??

  30. Rhonda

    September 16, 2014 at 6:24 am

    I am trying to print a 4 page doc with 2 pages on each side of tabloid paper… I could swear that I had read how to accomplish this on your site last year. I have a mac with word 2011. Does that sound familiar ??

  31. Rhonda

    September 16, 2014 at 6:24 am

    I am trying to print a 4 page doc with 2 pages on each side of tabloid paper… I could swear that I had read how to accomplish this on your site last year. I have a mac with word 2011. Does that sound familiar ??

  32. Cullub

    November 4, 2014 at 1:40 am

    The link to the booklet download isn’t working. try this: http://www.macupdate.com/app/mac/21068/create-booklet

  33. Cullub

    November 4, 2014 at 1:45 am

    The first page is left blank – usually this would be the cover page

    You need to leave the first page blank, then after that, it should work normally

  34. Cullub

    November 4, 2014 at 1:54 am

    You create each page separately in Word, then Print (Cmd + P) ==> On the bottom left there is a dropdown list called PDF. Under that, click Create Booklet. That will create a booklet and open it with your default PDF viewer, where you can print it.

    The first page is your cover. it will go on the right side of the first page in the pdf. The rest of the pages will be put in the document like so:

    — 1
    2 3
    4 5
    … …

  35. TechTeacher

    January 12, 2015 at 4:13 pm

  36. Elizabeth

    January 30, 2015 at 2:10 am

    Yes I also need this information. Please advise.

  37. Roger

    October 26, 2016 at 9:56 am

    Thank you 🙂

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