Tag Archive - productivity

Use Ketchup to remember what happened at meetings

Ministry involves (at least in my experience) a lot of meetings. Previously I’ve written about tools for finding a suitable time for people to meet (see ‘Find a time that suits everyone‘).

Today I want to introduce you to a tool that addresses a different issue – remembering what happened at the meeting! I find remembering meeting outcomes and action items difficult.

Ketchup is a tool that allows you to create agendas, add notes and keep all your agendas in one place so you never forget what was discussed at the meeting, and what you agreed to do!

It’s very easy to create a meeting and add the details of the time, place and attendees:

After the meeting you can print the agenda and notes, or share the link with other attendees (or just leave it online to access later when you need).

I’ve found it to be a very useful tool for managing staff meetings, web meetings and any other meeting I find myself at. And it’s free.

Check out Ketchup.

5 dangers of using technology in the Christian life

Last weekend I presented a seminar at my church’s weekend away on the topic ‘Using technology in your Christian life’. I am tidying up these notes to be included in an upcoming post. In the meantime, I’d like to explore the dangers of technology. Obviously I’m a big fan-boy of technology, but it’s got its dangers. We need to be aware of these to ensure we don’t become a victim, and instead use technology for the glory of God. Here are five dangers that were raised in the seminar or that I’ve thought of. What would you add to this list?

  1. Alienation. Someone shared that they had been excluded from social events because they didn’t have a Facebook account. That’s not very nice. If lack of access to technology excludes people from community, this should raise warning bells. At the very least, there should be more than one way for people to access information – limiting communication about an event to one channel (e.g. Facebook) is exclusive as it assumes that people a) have access to technology (e.g. Facebook), and b) want to use it. We should assume neither.
  2. Addiction. This example of a South Korean couple starving their child to death while caring for a virtual child is at the extreme end of the spectrum. But the need to be plugged-in, to know what’s happening, to read updates, to share updates is a modern and unhelpful phenomenon that has the Center for Internet Addiction. If only we felt the same eagerness to read God’s word and pursue our relationship with Him. On a more light-hearted note, wondering if you’re addicted to Twitter? Try this fun quiz. Apparently I’m 45% addicted to Twitter. It’s a fine line between engagement and addiction. Other posts I’d recommend include: ‘Addicted to tweets‘, ‘Excessive internet use linked to depression‘, and ‘Enabled or enslaved by technology?‘.
  3. Laziness. Some things are best communicated face-to-face, or at least over the phone. Technology allows us to be lazy and laziness is never good. For example, sending your Bible study leader a text message to let them know that you won’t be coming tonight. That’s lazy – if you are not going to be there, it’s courteous to pick up the phone and apologise and explain. It’s easier to send a text, but for the benefit of your leader who has spent hours preparing and who is responsible for caring for you, it’s not a good option.
  4. Potential to sin. I’m not sure if our opportunities to sin have increased with technology, or if we’re simply more aware of them. But take for example Facebook – it can prompt jealousy and envy (I wish I had what she has), pride (posting status updates to promote ourselves), lust (looking at unhelpful photos of people), gossip (sharing news on Facebook, or that we heard on Facebook) about others. The list goes on. Sure, Facebook didn’t invent jealousy, envy, pride, lust and gossip – but it sure makes these sins easy to fall into!
  5. Wasting time. Nielsen recently revealed the extent of time spent on Facebook, and how this is increasing. On this site I shared how Australians spend 29% of all time online, on Facebook. I know I seem to be picking on Facebook – I’m not, it just provides lots of good examples! Technology can make us more efficient and productive, but it can also just help us to waste time. And we waste a lot. When the Master returns, I want to be busy doing his business, not procrastinating on Facebook.

What would you add to this list?

(Feature image attribution – it’s a light-hearted image for a more serious topic! http://www.flickr.com/photos/paloetic/ / CC BY-NC 2.0)

“Email owns me”

A week ago, Christian blogger Tim Challies shared a personal revelation:

“I recently came to the realization that email owns me. A good technology that should be at my disposal has instead taken over and put me at its disposal. And if you’ve read Postman you’ll know that technology is very good at this. No sooner do we put a technology in our service than we find that it has so changed our lives that suddenly we have become enslaved to it.”

How many of us can relate to this feeling?

You can read the full post here, with Tim’s resolutions for dealing with this realisation.

Are you owned by your email?

Free tools to quickly and easily create booklets

I’m getting married next week, and I’m putting together an order of service. I’ve created it in Pages (I haven’t installed Word on my new MacBook Pro) and I have the order in 6 A4 pages, laid out in portrait. However, I want to print it as a booklet (where the pages are printed on landscape, and folded in half). Perhaps you’ve had the same need with other printed materials – I know I have in the past! If you use Microsoft Word, this is a relatively painless process. I couldn’t work out how to do this without Word. Until tonight.

Thanks to Check 1-2, I discovered CreateBooklet. It adds an option to ‘Create booklet’ when you print a file on your Mac. It’s a little tricky to explain, so I’ll leave that to the guys at Check 1-2. Thankfully, the developer has also released an update for Snow Leopard. And, it’s free. I’ve got a lot of respect and thanks for people who develop free, quality apps. Thanks Christoph.

If you’re not using a Mac, an online application that does the same thing is Booklet Creator. Here are some instructions about how to use BookletCreator, including explaining how A4 PDFs are turned into A5 booklets.

My guess is, most people are still using Microsoft Office. However, if you’re not using Word, or you have a PDF that you want to turn into a booklet, you might find these tools to be quite useful.

15 tips to stop procrastinating

Could 2010 be the year of productivity?

At Sydney Anglicans this week, I share 15 tips to stop procrastinating.

Five websites to help you be more productive

2010 is a new year and if you live in Australia, it’s starting in just over 24 hours!

Are ‘being more productive’ or ‘procrasting less’ on your list of resolutions for 2010? Here are five great websites to help you make 2010 a year of less procrastination, and more productivity:

What are your resolutions for 2010? Does productivity make it onto the list?

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